Getting Ready for Camp

An overnight summer camp experience at Camp Wenonah is exciting! We can’t wait to welcome campers from Ontario, across Canada, and around the world this Summer.

Contents:

  1. Packing List
  2. Bus transportation
  3. Car transportation
  4. Contacting your camper
  5. Cell Phones at Camp
  6. Emailing your camper
  7. Mail
  8. Laundry
  9. General Store
  10. Cabin mate requests
  11. Visitor’s Day
  12. Medications

Bus Transportation

Campers have the option of taking the bus to and from Camp. The bus picks-up and drops-off at:

JULLIARD PUBLIC SCHOOL
61 Julliard Dr
Maple, Ontario
L6A 3W7

  • Bussing must be selected by April 30 to guarantee a spot. Space on the bus may be available after April 30, as space allows
  • Cost for bussing is: $45 (One-Way), $90 (Round-Trip)
  • Bus service is not available for WEEnonah #1, and leaving Camp at the end of WEEnonah #2.
  • Buses are air conditioned and have washrooms on board.
  • Busses are supervised by Wenonah staff and are provided by Hammond Transportation

Additional Notes about bus transportation:

  • Please plan on arriving at least 30 minutes in advance of departure time. Buses depart at their scheduled time. We do not wait for those who are late.
  • Campers may bring a nut-free snack (first meal at Camp is an early lunch).
  • Designated Camp staff will be at a table to take your child’s medications.
  • Please be patient if traffic is slow and buses from camp are delayed.

Car Transportation

Families have the option of dropping off or picking up their children from Camp by car.

Arrivals and Departures by car for every Period happen between 10:30am and 11:30am

Please do not arrive earlier than 10:30 am. Because space on the Camp road is limited, we ask all families to arrive after the Bus pick-up and drop off.

Car Arrivals

  • Please check-in at the Main Office.
  • Camp staff take campers to cabins to get settled in their cabins.
  • Please take any & all medications to the Health Centre and give to the nurses.

Car Departures

  • Go to your child’s cabin or tabin to pick them up and get their luggage.
  • Please check out with your child’s Cabin Leader or leadership staff member.

Contacting Your Camper

First Time Campers

  • For all first time Wenonah campers, we provide a check-in phone call to let you know how your child is adjusting to life at Camp.
  • We make this phone call some time after their first 48 hours at Camp.
  • If we can’t reach someone directly, a message will be left. Feel free to be back in touch with us if you’d like more details!
  • Please note: phone calls are not made for campers in the WEEnonah programs

Contacting the Wenonah Office

Burlington Office – (905) 631-2849
Open regular hours during the Summer months (Monday to Friday from 9:30 am – 4:30 pm)

Muskoka Office – (705) 645-6163
The Muskoka Office is open seven days a week during Summer Camp.We do our best to answer all calls, however a day at Camp can be busy so we cannot guarantee someone will be in the office at all times. In cases where we don’t answer your call, please leave a detailed message and we’ll be in touch as quickly as possible.

The Wenonah Office contacting you

We may be in touch with you while your child is at Camp. Please don’t be alarmed if we call you, as it is often just an administrative question!

  • Some other reasons we may be in touch include:
  • Continued struggles adjusting to Camp life
  • Ongoing behavioural issues
  • To learn tips from you to help your child with any struggles – we are often in touch to seek some support from families to help their child if there are some challenges for them at Camp.
  • If your child has had to make a trip to the hospital or medical clinic:
    • We try to contact you first – we call your home or main number, then at work, then at any other numbers you have given (cell phone, cottage, etc.).
    • If we can’t reach you, we call the person you listed as the emergency contact.
    • It is important that you share any instructions with the person acting as your emergency contact.
    • In the case where a decision is necessary and direct contact has not been made, the Camp Director or Nurse will make a decision on your behalf. Of course, this is done in your child’s best interest.
    • Please Note: We do not automatically contact you if your child visits the Health Centre during the day or has typical camper problems.

Cell Phones at Camp

First and foremost, we view time at Camp as the perfect opportunity for children to disconnect from technology, especially during the social media age (and the pressures and expectations that come along with that!).

It is for that reason that we strongly discourage campers from bringing any personal communication devices (phones, tablets, etc…) to Camp.

Campers are best able to live in the moment and enjoy and appreciate their Camp experience when they are free from the expectations and pressure associated with social media and other technology.

If families decide that they want to send their child to Camp with a cell phone or similar device, we have strict rules about their use:

  • All devices must be handed in on the first day of Camp – they are locked-up in the Office.
    • If a device is not handed in and found after the first day it is taken by staff and locked away until the end of that camper’s time at Camp.
  • There are designated Talk & Text times, based upon age groups (roughly once a week per camper)
  • Campers can only use their device duing Talk & Text times in a designated area under supervision of staff. Devices must be signed back in after each use.
  • Devices are not be allowed for use for additional purposed (i.e. listening to music, etc…)

If a family needs to know about anything important, our staff lets you know this. There is no need for a camper to have a device to be in touch with home. We encourage campers to write home as a form of regular communication with their families and/or friends.

For the same reasons, campers do not have access to the Camp phone system (international campers have the opportunity to make scheduled calls home according to the specified schedule). Please do not promise your child the opportunity to call home while at Camp.

Emailing your camper

Please email your camper by sending an email to campers@campwenonah.com

  • Please include your child’s name and cabin name in the subject line.
  • Limit emails to one per camper per day.
  • Our emails are checked once a day (early in the morning or late at night to allow time during the day for sorting) and are delivered to cabin mailboxes each day. Staff will deliver to campers once each day.
  • Limit emails to text only. We do not print animated greeting cards or digital photos.

Please don’t…

  • Put us on any lists of forwards or mass e-mails.
  • Give the Camp email address to anyone outside of the family.
  • Send inappropriate content. We do not read emails, but they are not private when printed. We do not pass along anything that is obviously inappropriate.

In the case that any information has changed (updated transportation information, update to emergency contact, etc…) please contact the Camp Office directly.

Mail

Incoming mail for campers

Please address any letters to: 

Your Child’s Name / Period(s) Attending / Cabin Name
Camp Wenonah
1324 Bird Lake Road, RR #3
Bracebridge, ON P1L 1X1

  • Mail is delivered to Camp each weekday.
  • Incoming mail takes a few days to arrive at Camp (about four days from Toronto).
  • Mail that arrives after your child has left for Camp is “returned to sender.”

Outgoing mail from campers

  • Mail is put in an outgoing mailbox each weekday (please note outgoing mail often takes longer to travel than incoming mail.
  • Consider including pre-addressed, pre-posted envelopes for your child to encourage them to write letter home.
  • Stamps are available for purchase from the General Store

Sometimes, parents may get a letter that is sad or upsetting. Keep in mind that the letter was written a few days before you got it, usually during a settling-in period or during what your child perceives to be a difficult time.  Most often the problem will have been resolved by the time you read the letter. However, if you notice a pattern or receive news that is worrisome, please contact the Camp and speak with one of the Directors.

Care Packages

  • We strongly discourage families from sending care packages to Camp – please plan ahead and pack all necessary items for a Camper’s arrival.
  • Care packages can create undue competitiveness, feelings of exclusion or disappointment and can lead to negative cabin dynamics. Time at Camp is best spent away from the pressures of material possessions.
  • We do allow families to send packages in the case of a camper’s birthday, in this case:
    • Please ensure the package does not contain food.
    • Try and keep packages as small as possible for ease of transportation and storage.
    • We also encourage any families dropping their children off by car to leave packages in the office to be delivered on a certain date. This avoids involving the postal system, which is easier for all.
  • In the case of your child requiring any “emergency” items that were forgotten, please let the Camp administration know and post the package to the Camp vs. the Camper, we will then ensure the items are delivered to your child.

Laundry

We offer laundry service through Centennial Laundry of Bracebridge.

Campers receive a personal bag for them to fill with items to be laundered, and clean laundry is returned 24hrs after pick-up.

A fee of $16 per bag is charged for every laundry date selected. Laundry is available for camper attending for 2 weeks or longer, and is picked up every Sunday and returned on Mondays.

Lost or unreturned laundry bags will face a charge of $20, which is added to a camper’s account.

General Store

We have a small General Store on site where campers and families have the option of making purchases. The General Store is open on all opening and closing days for families to visit. You can add funds to your child’s account to allow your camper to make purchases while at Camp (we recommend $15-$20 per week). Please note that campers in the WEEnonah programs do not have access to the General Store.

Campers have the option of buying up to two snack items every other day. An evening snack is available on the days in which they don’t have access to the store. Fruit is available at all times of the day from the Lodge. To best promote healthy living at Camp we ask that campers will NOT bring any additional food items with them to Camp.

The store is also be open most days for campers to make any non-food purchases (such as clothing or sourvenirs.)

Camper families can donate unspent General Store funds to the Wenonah Campership Fund.

Cabin mate Requests

Many campers attend Camp with a friend they hope to share a cabin with. We do our best to accommodate such cabinmate requests. To accomodate cabinmate requests:

  • Campers must be within 18 months in age.
  • Requests must be two-way (i.e. made by both families involved).
  • Campers must be attending for the same session.
  • We can only accommodate two requests per camper.
  • We cannot make any changes to cabinmate requests on the first day of any session.

In the rare case that a request is made for two campers not to be together, both families must be aware and involved. We will not get into the middle of those dynamics.

For any campers living in the Leadership Village (POLARIS, WCIT & Roots participants) we do not accommodate cabinmate requests. The goals of leadership development is best achieved when participants step out of their comfort zones. This process of growth is kept in mind when placing Roots, POLARIS, and WCIT participants in tabins. The groups spend most of their time together, even if they do not sleep in the same place.

Visitor’s Day / Day in town

For all campers attending for a month or longer, we provide the option of a Visitor’s Day. These happen during the middle Saturday of each month. There are no Visitor’s Days for campers attending for two weeks or less.

  • Visitor’s Days are set for Saturday, July 14 and Saturday, August 11
  • Campers rea available for pick-up starting at 10:30 am on those days.
  • For campers who go out for the day, a return sometime before dinner is best (5:30 pm).
  • For any campers staying out overnight, please return by noon the following Sunday morning.
  • For any campers attending Camp over the July/August changeover, there is a day break in between the months with no program available. We ask that families use this day as a break from Camp, as we use this time for staff changeover and important staff meetings. Please be in touch with us to make a plan regarding time away from Camp (we do make exceptions for International or out of province campers).

Day In Town

For any campers who are not expecting a visitor on Visitor’s Day (including international and out-of-province campers), we provide a Day in Town program to give these campers a break from being on site.

The day includes:

  • A trip to Bracebridge, including a meal out and a visit to the local cinema for a movie.
  • Campers also have some time to purchase any personal items necessary.
  • We ask families to include some money for their child (deposited into their campers account when completing the Final Forms). We then provide an envelope with cash for them to use in town.
    • $30 or so is generally enough to cover a meal, movie and any personal items needed.
    • Campers whose parents/guardians have indicated they are attending Day in Town, but have not included a deposit in advanced are charged $30 to their final statement. This money is then be provided to their child.
  • Campers travel in small groups, supervised by Camp staff members.

Before Vistor’s Day / Day In Town

  • Please ensure you complete the Visitor’s Day / Day In Town section on the Camper Information Form.
  • Confirm any changes to your Visitor’s Day plans with the Camp Wenonah Office at least 48 hours in advance.
  • Anyone other than a parent or guardian picking up a child must have written authorization from the parent/guardian 48 hours in advance (signed authorization by mail or fax).
  • Check-in at the Camp Office upon departure from Camp and arrival back to Camp.
  • In fairness to other campers, we expect that no food is brought back to Camp.
  • For families with one-month campers and siblings who are two-week campers, it is NOT possible to drop a child off on Saturday for Period 2 or 4.
  • Please note: for families visiting their children on Visitor’s Day, your child is not be able to return to Camp on the Day In Town bus, or meet up with the Day In Town groups. We expect families to choose one option or another in advance as we have limited space on the buses, and base our staff supervision on the numbers who select the Day In Town option.

Medications

If your child brings any prescription medication to Camp:

  • Medication MUST be brought to Camp in the original container. It is not legal for our nurses to dispense medication from any other container, including weekly pill organizers. Your child will not receive their medications if they are not in their original containers.
  • All instructions for dosage and dispensing MUST be translated into English if they are in another language, and included with the medication. International campers bringing medication to Camp must also ensure that it is in its original container.
  • Medication is dispensed after each meal and before bedtime. If your child’s routine medication time cannot fit in to this schedule, or any breach of the routine could result in serious health consequences, a letter of explanation is required before Camp.
  • Send clear instructions in writing for the administration of medication, including the reason for taking it and usual timing. Camp staff cannot accept verbal instructions.
  • Send enough medication to last the full Camp Period attending.
  • Camp is not the time to ‘trial’ your child off medications or take a ‘medication vacation’. DO NOT expect camp staff/nurses to manage your child while they are off their normal medications. It is not fair to the child and can negatively affect their camp experience.

Upon arrival at Camp, a staff member will collect your child’s medications, or it can be brought to the Health Centre. All medication is stored (and locked) in the Medical Dispensary. Nursing staff (or, during out trips – trip leaders) are responsible for dispensing the medication as per the prescription and your instructions.

Campers should know why they take their medication and when to take it. Understanding helps them remember to take it. Be sure to discuss this with your child.

We provide most common non-prescription medications.

Please do not send the following:

  • TYLENOL (acetaminophen)
  • ADVIL / MOTRIN (ibuprofen)
  • Junior versions of TYLENOL and IBRUPROFEN
  • ALEVE (naproxen)
  • BENADRYL (diphenhydramine)
  • CLARITIN (loratidine)
  • REACTINE (cetirizine)
  • GRAVOL (dimenhydrinate)
  • cold/sinus medication (Tylenol or Advil Cold & Sinus)
  • Vitamin C
  • throat lozenges
  • antacids (TUMS)
  • laxatives (Restorolax)

Prescriptions

If, at any time, a prescription needs to be filled or medication has been prescribed, Camp pays the up-front costs if the medication is not covered by OHIP+ or you are from out of province. The original prescription receipt is sent to you so that you can be reimbursed by your personal drug plan.

Non-Ontario residents (or anyone without a Health Card) are charged a fee to see a doctor (either in a walk-in clinic or at a hospital). Camp pays this up-front fee and charges the cost to your account.

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